College Work Study


Federal Work Study assignments are designed to provide part-time employment for full time students to help meet the cost of direct and indirect college expenses. Federal Work Study (FWS) is awarded based on financial need and early application.

Eligibility and Award

Many factors are reviewed to determine eligibility. The two most important are:

  1. File the Free Application for Federal Student Aid (FAFSA) As soon as Possible  
  2. Demonstrate financial need (based on FAFSA)If eligible, Work Study will be included on the Access Maryville Notice of Financial Aid.  This amount may change if information changes. Maryville University calculates eligibility, then allocates work study hours and funds to students. Students are paid monthly for the hours worked and reported that month. The amount of earnings cannot exceed the total amount awarded per semester.

Benefits of Work Study

Aside from a wage, students find that work-study provides them with many other benefits. Some of these benefits are:

  • Transferable work skills and experience which will be essential in the post-graduation employment search.
  • Several studies have shown that university students that work between 5 and 20 hours a week earn higher grades than their non-working peers as well as time management skills.
  • Many students develop good networking relationships with staff members who can provide excellent letters of recommendation or references for future jobs and education.
  • Work Study earnings are not included in the calculations when financial aid eligibility is determined for the following year.

Community Service

Community service work study offers an alternative to traditional on-campus employment by finding jobs in the community where students have the opportunity to earn wages while helping a nonprofit organization. Community service involves assignments which are designed to improve the quality of life for community residents, particularly low income individuals. Some fields which qualify as community service include health care, elementary and secondary math and reading tutors, child care, literacy training, welfare, social services, public safety, crime prevention, recreation and community improvement. Having transportation is required to take advantage of one of these positions.

For more information on community service or a referral to a community service site, contact the Community Service Coordinator at 314-529-9521.

Types of Jobs Available

Through the online Job Search, a student awarded work study can review available position, job summary and rate of pay. There are both on-campus and off-campus job opportunities available.

A wide range of work study jobs exist at the university. Students provide valuable work in areas ranging from the academic offices to Athletics and Computer Labs.

Applying for Campus Jobs

All student employment openings are posted on the Career Education web page. To view open positions, please login to Career Connections and search under Institutional Work Study. Make sure to upload your resume into the system for employers to view! Review the job positions carefully for the position that interests you.

Only students who have been awarded Federal or Institutional Work Study are eligible to apply for a University funded job. Students may be employed in more than one position; however, a student may not work over the number of hours awarded per week in a single or combination of university positions.

Interviewing with the Hiring Department

After choosing position(s), contact the hiring department and speak with the person listed in the job posting. When you determine and an interview time:

  • Be prepared to discuss any previous work or volunteer experiences you have had.
  • Dress appropriately and be on time for the interview.
  • Take both your class schedule and copy of your financial aid award to the interview.

If you get the job, the hiring supervisor will complete the Student Employment Authorization Form and forward it to the Student Service Center for processing. You may ask for a copy of this form for your records.

Payroll Documents

Students should be prepared to start work the first week of classes if the following conditions are met: enrolled full time; accepted the Work Study portion of the financial aid award; hired by a department, completed Student Employment Authorization form, set a work schedule with the supervisor; completed W-4 tax forms and I-9 form received from the supervisor. (Link to HR page to access forms).

Be sure to bring proper identification when completing the I-9 form. The most common forms of identification are: US Passport; Driver’s License; Original Social Security Card; Birth Certificate. Students will not be able to start working and enter hours worked until all paperwork is complete!

Work Schedule and Attendance

The work schedule should be discussed with your supervisor before employment begins and every semester thereafter to be certain expectations on both sides are communicated. The number of hours per week can be estimated by dividing the work study award by the hourly wage and then by 30 weeks (15 weeks in each semester). For example, if the award amount is $2200 per academic year and the hourly rate is $7.25, then the student should work 10 hours per week (2200 divided by $7.25/30) to earn the entire dollar amount of the award. If the student employee is unable to report for work, it is his/her responsibility to notify the supervisor and make an arrangement to make up the hours missed. Students are expected to work the entire award period.

Because work-study is a source of financial aid, enrollment in classes is required for employment. Students who completely withdraw from classes must cease working effective the date of withdrawal. The only enrollment exception is during summer and periods between semesters when enrollment will occur.

Transfers

Work Study job transfers, in general, are discouraged and under normal circumstances only one transfer is allowed. The Work Study Coordinator is available to meet with the student employee to discuss the individual situation and make a decision about the transfer.

Wages and Pay Period

Student employees are paid monthly at an hourly rate established by the University. Missouri’s minimum wage is currently $7.50 therefore, most work study students begin at this hourly rate. Some departments pay above this level as their positions require advanced skill and experience. Returning work study students who continue employment within the same department will receive a $0.25/hour increase in wages every academic year. Students will report hours worked using the Web Time Entry process in Access Maryville. Students have until midnight on the last working day of the month to submit hours worked to their supervisor for approval. The supervisors have two working days after receiving the student’s time entry to approve or reject their time entry and submit to the electronic time sheet to Payroll. Students are paid on the 10th of the following month for the hours approved by the supervisor.

Work study is not deductible from the semester balance due.  As hours are worked and time submitted to the Payroll Department, wages are paid monthly directly to the student.  They may arrange for direct deposit or a refillable, debit card and payment occurs on the 10th of each month following employment and submission of approved hours.

Work study wages are taxable income. Student employees will receive W-2 forms in January showing their earnings for the previous calendar year. If taxes are withheld from the paycheck the amount of taxes withheld will reduce the net amount of the earnings.

Summer Employment

To qualify for summer employment a student must be enrolled full time during the preceding spring or following fall semester. Summer student employment starts in May (after commencement) and ends in August (Friday before beginning of fall semester). Students may apply for open positions posted on the Office of Career and Professional Development’s web page. To view open positions, please login to Career Connections and search under Maryville Work Study starting after the spring break. When hired, a Student Employment Authorization must be completed by the hiring supervisor and submitted to the Student Service Center. During the summer students may work no more than 20 hours per week while enrolled in classes and up to 36 hours per week if not attending summer classes. The number of available work hours may vary by department.

 Next Year’s Award

Remember to file your FAFSA as soon after January 1 as possible each year, because this aid program is awarded on a first- come, first- serve basis. An early filing allows priority consideration for limited funding sources.


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