Practices Governing Instruction and Administration of Classes

I. Official Class Roster

Faculty members are expected to verify the class roster to ascertain valid student registration. If a student is attending class, but his or her name does not appear on the official class roster, the student should be referred to the Registrar’s Office. Faculty Members should report any discrepancies to the Registrar upon receipt of the official class roster.

II. Final Exams

Final examinations are held at the end of each term during the last class session(s). If assigned papers or projects or given in lieu of a final examination, the regular ending class times are expected to be held and devoted to some legitimate instructional pursuit.

III. Independent Studies

No faculty member may volunteer for more than four independent study projects per term without the express permission of the Vice President for Academic Affairs and the Dean of their School or College.

Independent study projects do not carry with them additional compensation. [All independent study courses must receive prior approval of the applicable Dean and the Vice President for Academic Affairs.]

IV. Office/Class Hours

Full-time faculty will maintain scheduled office hours as set forth in The Faculty’s Obligations, Rights, Academic Freedom, and Code of Ethics. All faculty members must submit the Office/Class Hours Form to the office of the Dean of their School or College two weeks prior to the first day of classes.

V. Syllabi of Courses

Maryville University considers a course syllabus to be a very important instructional instrument; it establishes, in preliminary fashion, the course parameters, including emphasizing programmatic and instructor expectations, and it constitutes the basis for course selection by students and employers who may be involved in approving course offerings for employee reimbursement. This instructional tool must be submitted on a schedule published by each unit and must receive the approval of the Dean of the faculty member’s academic unit.  Because the University considers a syllabus integral to instruction, failure to meet the stipulated deadline will jeopardize the instructional process and may facilitate cancellation of the class.

The approved format for syllabi of courses may be obtained from the Dean’s Office of each academic unit.

Syllabi should be distributed to students electronically. Copies of approved Weekend College course syllabi should be made available to students at all Weekend College sites prior to the first class meeting.

VI. Classroom Rearrangement

  • Faculty members should remember that classrooms are used by different faculty throughout the day and evening. Accordingly, if a classroom must be reconfigured, it must be returned to the original position before the faculty member leaves the room.
  • If there are not enough chairs/desks in a classroom, the Academic Affairs Office should be contacted immediately for assistance. Chairs/desks should never be removed from another classroom.
  • All chalkboards/whiteboards should be completely cleared before a faculty member leaves a classroom.
  • Classrooms have been equipped with lecterns. If one is missing, the Academic Affairs Office should be contacted for assistance. Lecterns should never be removed from other classrooms.
  • If equipment or environmental problems occur in the classroom, e.g., heating/cooling, broken equipment, etc., the Physical Plant Office should be contacted for assistance.

VII. Attendance

Maryville University recognizes that regular class attendance is essential to student success; accordingly, all students should be aware of the following:

  • The instructor sets the individual class attendance policy
  • The instructor must communicate his/her attendance policy in writing on the course syllabus
  • Each student is responsible for his/her own attendance and is responsible for communication about that attendance with the instructor

A student is responsible for any work missed as a result of absences of any kind.

An authorized absence is defined as a serious personal illness; a family emergency such as a serious illness or death involving a member of the immediate family; jury or military duty; and representing the University in athletics, academic, professional and leadership development pursuits. Authorized absences must be officially documented.

When provided with sufficient prior notice from the Athletic department or the Student Life department, or in the case of legitimate personal notification of illness, family emergency, or civic duty, faculty members should make a reasonable effort to allow students to make up exams or work missed. No attendance penalty should be assessed for absences that are defined as authorized. However, an instructor is not required to provide alternative experiences that cannot be easily duplicated such as labs, clinical or practical experiences, guest speakers, etc. Students must remain aware that excessive absences, even if necessary, may deprive them of the grade they are capable of earning and may result in failing the course.

While students should not be penalized for participation in university sponsored/recognized contest, the students must also realize all experiences lost by missing a class cannot be reproduced.

VIII. Classroom Visitation

Classroom visitation by discipline colleagues, academic Deans, and other academic administrators, as well as Micro-Teaching tapings are encouraged for the purposes of establishing intellectual rapport and support and enhancing effective teaching.

IX. Classroom Change/Field Trips

Any need for a change of classrooms should be processed through the Student Service Center prior to the change.

Students should be alerted in writing of any official classroom change and of any field trips, for the latter preferably at least two class sessions prior to the event. If possible, an early indication should be included in the course syllabus. The arrangements of a field trip should be done with the applicable Dean of the faculty member’s academic unit.

X. Course Evaluation

An on-line Course Evaluation is conducted for every course every term for every faculty member.

XI. Grades

The Maryville University grading standard is published in the current Catalogue. Each instructor should be familiar with the grading standard which must be integrated into a specific grading policy for the course and included in detail in the course syllabus. It should be emphasized that the Maryville University grading system does accommodate pluses and minuses for specified letter grades and these should be incorporated into the grading scale.

Submission of both midterm deficiencies and final grades is mandatory. Deadlines are published in the official calendar and reinforced when the official grade sheets are distributed by the Registrar. Failure to submit final grades at the specified time and date will result in a delay of the final pay check for the term.

A student’s cumulative grade point average is determined by dividing the total grade points earned by the total number of units of weighted credit attempted. If a course is repeated, only the higher grade will be used in calculating the total credit hours and the cumulative grade point average. Both course enrollments will appear on the transcript, however.

Students receive grade points for every unit of credit completed, calculated on the following evaluation:

A 4.00 B+ 3.33 C+ 2.33 D 1.00 F 0.00
A- 3.67 B 3.00 C 2.00
B- 2.67 C- 1.67


Final grade reports are mailed to all currently enrolled students at their home address. Copies are also available in the Registrar’s Office for issuance to the student.

XII. Text Books

Textbooks for courses are selected in conjunction with the appropriate academic Dean. Instructors who would like an examination copy of the text should inform the Dean’s office for the appropriate academic unit or contact the publisher directly.

XIII. Supplementary Course Materials

Instructors are advised to consult with the appropriate academic Dean concerning the availability of funds for film rentals, guest speaker honoraria, duplicating expenses, etc. No fees may be assessed of students for any supplemental course materials without the approval of the applicable Dean.