Housing and Residential Life Policies

Residential Life seeks to provide a living experience which supports student development, academic achievement, and personal growth by cultivating an active learning ecosystem that fosters inclusive communities and challenges individuals in their pursuit of success. All residents are expected to abide by the policies and regulations of the University, which are outlined in the Student Code of Conduct, the Housing Contract Terms and Conditions, and the Residential Life Living Guide.

Housing Contract Terms and Conditions

Upon submission of a Housing Application, an applicant agrees, during the term of their occupancy in University housing, to comply with all rules and regulations of the University and Residential Life. Residents are provided a copy of the Housing Contract Terms and Conditions at the time of application and encouraged to read it prior to signing and agreeing.

Housing Contract Terms and Conditions (2023 – 2024)

Housing Contract Terms and Conditions (2022 – 2023)

Residential Life Living Guide

The Residential Life Living Guide is a manual providing residential students with information about Residential Life policies and procedures along with important campus resources. All residential students are provided a digital copy of this manual and are expected to be familiar with the content.

Residential Life Living Guide (2023-2024)

Residential Life Guide (2022-2023)

Criminal History Disclosure on Residential Housing Application

The Department of Residential Life at Maryville University is committed to maintaining a safe environment for all members of the campus community. As such, the campus requires applicants who have been adjudicated guilty or convicted of a misdemeanor, felony, or other crime to disclose information as a mandatory step in the housing application process. A prior conviction does not necessarily preclude an applicant from living in University housing, but does require review prior to granting housing in order to protect the safety and property of other students living in University housing.

A “felony” is defined differently from state to state, but can generally be described as a more serious offense carrying a potential punishment ranging from more than one year in prison to life without parole or even death. “Convicted” means a judge or jury has found a person guilty of the crime(s) charged against the person in a court of law, following a trial or guilty plea. “Adjudicated” means a formal judgment rendered against a person.

Housing applicants do not need to disclose when they have been adjudicated as a juvenile delinquent or have youthful offender status, or if their conviction[s] was overturned on appeal or that resulted in gubernatorial or presidential reprieve or pardon. This disclosure must be made whether or not an applicant served a sentence and/or had their civil rights restored, or whether they have had the conviction(s) expunged from their records.

If a student housing applicant discloses criminal justice information, the student’s residential application will be reviewed by the Director of Residential Life or a designee, in consultation with the Director of Public Safety. Information provided by the student in the residential application will be reviewed and a determination will be made regarding the student’s eligibility to live in residential housing.

If it is determined that the student is eligible, Residential Life will work with the student on a housing placement. If it is determined that the student is ineligible to live in residential housing, the student will be notified in writing of the decision within a reasonable period of time from the date of the disclosure. A student deemed ineligible may appeal the decision using the appeal procedures under this process.

Ineligibility Appeal Option

Student housing applicants who are deemed ineligible may appeal the decision using the following procedures. Appeals must be submitted in writing to the Residential Housing Appeal Committee within seven (7) calendar days of the notice of ineligibility. The student will be provided appeal submission instructions in their original letter of ineligibility.

Appeals are reviewed by the Residential Housing Appeal Committee, coordinated by the Dean of Students or a designee. Questions about the appeal process or status may be directed to the Dean of Students.

The appeal should include any relevant information the student wishes for the Committee to consider. All documents or records submitted will remain on file with Residential Life. The Committee will review all pertinent information provided and issue a decision in writing within a reasonable period of time from the date of the appeal submission.

If eligibility is granted, Residential Life will work with the student to identify a housing placement. If the ineligibility decision is upheld, the student will receive a refund of the housing application fee.

Policy Revised June 2022