Student Employment

Federal Work Study Student Employment

Federal Work Study is designed to provide part-time employment to currently enrolled Maryville University students who need income to help meet the costs of post-secondary education.
The Financial Aid Office determines eligibility and allocates work study funds. To be eligible, students must submit a FAFSA by March 1every year. For more information, see Financial Aid Programs.
Students awarded work study funding must search for open work study positions in Career Connections and submit a resume. There are some options for off-campus community service sites as well.

Eligibility and Award

Many factors are reviewed to determine eligibility. The two most important are:

File the Free Application for Federal Student Aid (FAFSA) no later than March 1
Demonstrate financial need (based on FAFSA)
If eligible, Work Study will be included on the Access Maryville Notice of Financial Aid. This amount may change if information changes. Maryville Universitycalculates eligibility, then allocates work study hours and funds to students. Students are paid monthly for the hours worked and reported that month. The amount of earnings cannot exceed the total amount awarded per semester.

Benefits of Work Study

Aside from a wage, students find that work-study provides them with many other benefits. Some of these benefits are:

Transferable work skills and experience which will be essential in the post-graduation employment search.
Several studies have shown that university students that work between 5 and 20 hours a week earn higher grades than their non-working peers as well as time management skills.
Many students develop good networking relationships with staff members who can provide excellent letters of recommendation or references for future jobs and education.
Work Study earnings are not included in the calculations when financial aid eligibility is determined for the following year.

Community Service

Community service work study offers an alternative to traditional on-campus employment by finding jobs in the community where students have the opportunity to earn wages while helping a nonprofit organization. Community service involves assignments which are designed to improve the quality of life for community residents, particularly low income individuals. Some fields which qualify as community service include health care, elementary and secondary math and reading tutors, child care, literacy training, welfare, social services, public safety, crime prevention, recreation and community improvement. Having transportation is required to take advantage of one of these positions.

For more information on community service or a referral to a community service site, contact Kristen Wellinghoff at 314-529-9375.

Applying for Campus Jobs

All student employment openings are posted on the Career Education web page. To view open positions, please login to Career Connections and search under Maryville Work Study. Make sure to upload your resume into the system for employers to view! Review the job postings carefully for the position that interests you.

Only students who have been awarded Federal or Institutional Work Study (form of financial aid) are eligible to apply. Students may be employed in more than one position; however, a student may not work over the number of hours awarded per week in a single or combination of university positions.

Payroll Documents

Students should be prepared to start work the first week of classes if the following conditions are met: enrolled full time; accepted the Work Study portion of the financial aid award; hired by a department, completed Student Employment Authorization form, set a work schedule with the supervisor; completed W-4 tax forms and I-9 form received from the supervisor.

Be sure to bring proper identification when completing the I-9 form. The most common forms of identification are: US Passport; Driver's License; Original Social Security Card; Birth Certificate. STUDENTS WILL NOT BE ABLE TO START WORKING AND ENTER HOURS WORKED UNTIL ALL PAPERWORK IS COMPLETE!

Work Study Forms

Work Schedule and Attendance

The work schedule should be discussed with your supervisor before employment begins and every semester thereafter to be certain expectations on both sides are communicated. The number of hours per week can be estimated by dividing the work study award by the hourly wage and then by 30 weeks (15 weeks in each semester). For example, if the award amount is $2200 per academic year and the hourly rate is $7.25, then the student should work 10 hours per week (2200 divided by $7.25/30) to earn the entire dollar amount of the award. If the student employee is unable to report for work, it is his/her responsibility to notify the supervisor and make an arrangement to make up the hours missed. Students are expected to work the entire award period.

Because work-study is a source of financial aid, enrollment in classes is required for employment. Students who completely withdraw from classes must cease working effective the date of withdrawal. The only enrollment exception is during summer and periods between semesters when enrollment will occur.

Wages and Pay Period

Student employees are paid monthly at an hourly rate established by the University. Missouri's minimum wage is currently $7.25 therefore, most work study students begin at this hourly rate. Some departments pay above this level as their positions require advanced skill and experience. Returning work study students who continue employment within the same department will receive a $0.25/hour increase in wages every academic year. Students will report hours worked using the Web Time Entry process in Access Maryville. Students have until midnight on the last working day of the month to submit hours worked to their supervisor for approval. The supervisors have two working days after receiving the student's time entry to approve or reject their time entry and submit to the electronic time sheet to Payroll. Students are paid on the 10^th of the following month for the hours approved by the supervisor.

Work study wages are taxable income. Student employees will receive W-2 forms in January showing their earnings for the previous calendar year. If taxes are withheld from teh paycheck the amount of taxes withheld will reduce the net amount of the earnings and may result in a balance due on the students account.

Summer Employment

To qualify for summer employment a student must be enrolled full time during the preceding spring or following fall semester. Summer student employment starts in May (after commencement) and ends in August (Friday before beginning of fall semester). Students may apply for open positions posted on the Career Education web page. To view open positions, please login to Career Connections and search under Summer Work Study starting after the spring break. When hired, a Student Employment Authorization must be completed by the hiring supervisor and submitted to Career Education. During the summer students may work no more than 20 hours per week while enrolled in classes and up to 36 hours per week if not attending summer classes. The number of available work hours may vary by department.

Next Year's Award

Remember to file your FAFSA as soon after January 1 as possible each year, because this aid program is awarded on a first- come, first- serve basis. An early filing allows priority consideration for limited funding sources.

Student Employee Professional Development Series

Spring 2012 Calendar

Outstanding Student Employee of the Year Award

The Outstanding Student Employees of the Year will be recognized during National Student Employment Week: April 9-13, 2012.