The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. FERPA gives students certain rights pertaining to their education records. Under the Act, schools are required to notify eligible students of their FERPA rights. Maryville University’s FERPA notification is published below. For additional information about the Family Educational Rights and Privacy Act, click here.
Maryville University Notification of Rights
The Family Educational Rights and Privacy Act of 1974 (FERPA) affords students certain rights with respect to their education records. These rights are:
- The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the Registrar, Dean, or other appropriate official, written request that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right of consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to University officials with legitimate educational interests. A University official is defined as a person employed by the University in an administrative, supervisory, academic or support staff position (including law enforcement unit and health staff); a person or company with whom the University has contracted (such as an attorney, auditor or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A University official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.Upon request, the University discloses education records without a student’s consent to officials of another school in which a student seeks to enroll.
- The right to refuse to permit the designation of the following items of personally identifiable information as directory information, which is not subject to the above restrictions of disclosure. Maryville University designates the following items as Directory Information:
- Student name
- Address, email address, telephone number
- Grade level
- Enrollment status (full-or part-time, undergraduate or graduate)
- Dates of attendance
- Degree(s) and awards received
- Most recent previous school attended
- Date and place of birth
- Participation in officially recognized activities and sports
- Height and weight of athletes
The information listed above may be released without written consent from the student. Students may choose to keep directory information confidential by completing the appropriate form in the Registrar’s Office. It is important to note that implementing this restriction keeps prospective employers, insurance companies, credit agencies and others to whom you want this information shared from verifying information without the student’s written consent. This restriction remains in place indefinitely until the student requests, in writing, to the Registrar’s Office that the restriction is removed.
- The right to file a complaint with the U. S. Department of Education concerning alleged failures by Maryville University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C. 20202-4605