Creating Public Folder Shortcuts

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The News, Announcements, and Classifieds Public Folders contain important Maryville University announcements and news that may not be distributed through any other channels.  To make it easier for you to keep up to date with the latest postings to these public folders, you may make shortcuts for each on your Outlook Toolbar.

To create shortcuts for a Public Folder, you will need the following:

	Computer with Microsoft Outlook 2000 or Outlook XP installed and configured
	Access to your Maryville University Electronic Mail Account

The following steps will show you how to create a shortcut for the public folders (or any other public folder).  Repeat these instructions for any folder you wish to put on your Outlook Toolbar.

1 Start Microsoft Outlook and login to your Maryville University Electronic Mail account (if necessary).

2 In the menu bar, choose the Folder List from the View menu.

3 You will now have an extra pane in your Microsoft Outlook window (entitled Folder List).  Click on the plus sign (+) next to the Public Folders name, then the All Public Folders name, and then the Maryville public folder.

4 Under the Maryville public folder you will find the News, Announcements, and Classifieds public folders (highlighted below).

5 Click and drag on each folder (one at a time) until your cursor is over the Outlook Toolbar on the left-hand side of the window.

6 When you let go of your mouse button, a shortcut to your folder will appear in the Outlook Toolbar.  The number in parenthesis after the name of your folder indicates how many unread messages are in that folder.

7 You may now click on the shortcut to go directly to the public folder and view its contents.

Congratulations, you have just created an Outlook Toolbar shortcut for a public folder.  You may use this same procedure to create a shortcut for any public folder.

If you have any questions about the Microsoft Outlook Project or your new Public Folder, please contact the Help Desk at (314) 529-9506 or by e-mail at helpdesk@maryville.edu.